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Child Protection Policy

Children and young people have the right to have fun and be safe in the services provided for them and the activities they choose to participate in.

All children and young people have the right to live their lives to the fullest potential, to be protected, to have the opportunity to participate in and enjoy any activity and to be treated with dignity and respect.

A.           CHILD PROTECTION STATEMENT

CEEP is committed to ensuring that all children and young people are protected and kept safe from harm whilst engaged in activities run by CEEP. CEEP will also safeguard the welfare of children and young people who use the services or who attend activities within its venues, by protecting them from abuse.

CEEP recognises its responsibilities under the terms of the Children Act 2004, earlier Children’s Acts and other relevant legislation to make arrangements for ensuring that its functions are discharged having regard to the need to safeguard and promote the welfare of Children and young people.

This policy applies to all situations within the CEEP’s operation, which could potentially involve children or young people, from young children running around in a reception area to home visits where children or young people are present. Good Practice guidelines will be provided for staff, to protect Children and young people and to protect staff from allegations of abuse and to reassure parents.

The policy affects every CEEP members, staff, volunteer and anyone working on behalf of and/or representing CEEP.

B.           DEFINITIONS

CEEP recognises that:

      The terms children or young person is used to refer to anyone under the age of 18 years. 

      The term parent is used as a generic term to represent anyone with legal parental responsibility.

      The terms CEEP members, staff and volunteers is used to refer to employees, volunteers and anyone working on behalf of and/or representing CEEP: this includes temporary, agency and contractors.

      All children and young people irrespective of their age, class, religion, culture, disability, gender, ethnicity or sexual preference have the right to protection.

C.           THE AIMS OF THE POLICY

CEEP accepts the moral and legal responsibility to: implement procedures, to provide a duty of care for children and young people, safeguard their well being and protect them when they are engaged in services organised and provided by CEEP or when they come into contact with CEEP staff, those on work experience, CEEP members and volunteers.

CEEP aims to do this by:

         Raising an awareness and beyond of the “duty of care” relating to children and young people and actively encourage good practice amongst all staff, CEEP members and volunteers.

         Creating a safe and healthy environment within all its services, avoiding situations where abuse or allegations of abuse may occur.

         Respecting and promoting the rights, wishes and feelings of children and young people.  Listening to children and young people, minimising dangers and working closely with other agencies. 

         Recruiting, training, supervising and supporting staff, CEEP members and volunteers who work with children and young people to adopt best practice to safeguard and protect children and young people from abuse, and themselves against false allegations.  Staff and volunteers who work with children and young people will be subject to the appropriate level Criminal Records Bureau check.

         Responding to any allegations appropriately and implementing the appropriate disciplinary and appeals procedures.

         Requiring staff, CEEP members and volunteers to adopt and abide by the  Child Protection Policy together with Procedures and Good Practice Guidelines that may be published from time to time.

Action to achieve these aims:

1.      The general safety and well being of children and young people will be promoted within all aspects of CEEP and Good Practice Guidelines developed so that good working practices are maintained.

2.      Training will be given to staff, CEEP members and volunteers on Child Protection Procedures and Good Practice and further training to enable them to recognise the potential signs and indicators of abuse and to improve good practice.

3.      Procedures will be provided for staff, elected members and volunteers describing the actions they should take if they have concerns or encounter a case of alleged or suspected child abuse. So that they will be confident and able, to record and respond incidents following the procedures of CAF (Common Assessment Framework).

4.      Assessment processes to ensure management committee are aware of the extent to which people under their responsibility have contact with children and young people and an assessment of risk to the safety of children and young people in specific activities or situations  

 

1. THE PROMOTION OF THE SAFETY OF CHILDREN AND YOUNG PEOPLE

CEEP recognises its staff could have the potential to abuse children or young people. CEEP will therefore ensure that unsuitable people are prevented from working with children and young people.

CEEP will also display telephone numbers and information to enable young people to have access to support e.g. Child line 

1.1 Recruitment and Selection

The following procedures will be adhered to for the safety of children and young people: ‑

         All staff with access to children and young people whether voluntary or paid must provide at least two references, which must be received and accepted as satisfactory to CEEP before employment commences.  One referee must be current, or if the applicant is not employed, the most recent employer.

         References must cover the last three years of employment and if in education be provided by the course tutor.  Referees must be previous employers, not friends and must not be related to the applicant.

         All new staff with access to children and young people are to be advised that CEEP will require them to complete pre‑employment CRB (Criminal Records Bureau) checks.

         Confirmation of employment will be subject to the receipt of necessary clearance.

         Existing staff who have changed jobs and in the opinion of the Line Manager / Personnel, new duties bring them into contact with young people must complete CRB checks.

         CRB disclosures should al least be renewed every 3 years

         Where applicable, all appointments that involve substantial contact with children and young people, both paid and voluntary, will be subject to a probationary period and will not be confirmed unless the Line Manager is confident that the applicant can be safely entrusted with children and young people.

It will be made clear to applicants that have a substantial contact with Children and young people that the position is exempt from the provisions of the Rehabilitation of Offenders Act 1974.

1.2   Work Experience

When CEEP offers a work experience placement to students, management committee has a responsibility for their health, safety and welfare. Under health and safety law, these students will be regarded as employees.

1.3  Use of Contractors

CEEP and its staff, members and volunteers should take care that contractors doing work on behalf of the CEEP are monitored appropriately. Any contractor or sub-contractor, engaged by CEEP in areas where workers are likely to come into contact with children and young people, should have  a similarly robust Child Protection Policy, or failing this, must comply with the terms of this policy.

Contractors will be monitored by the management committee for the contract and record the degree of compliance with this policy.

2. INDUCTION AND TRAINING

Appropriate training will be given to enable staff, elected members and volunteers to recognise their responsibilities with regard to their own good practice and the reporting of suspected poor practice and concerns or allegations of abuse and to inform members of staff of expected conduct and situation to avoid in order to protect themselves from allegations.

This will include the following:

         All staff will receive an introduction to this policy.

         All staff with some possible contact with children and young people will receive follow up training on best practices

         Staff who regularly come in contact with children and young People will attend appropriate Child Protection training on a regular basis

         The designated person and Children and Young Peoples Team will attend training and update training on an annual basis

3. PROCEDURES:

These procedures inform staff, members and volunteers of what actions they should take if they have concerns or encounter a case of alleged or suspected child abuse, i.e. response actions. The procedures apply to all CEEP staff, CEEP members and volunteers.

3.1  Responding To Concerns and Allegations: General Procedures

It is important that all staff, elected members and volunteers are aware that the first person that has concerns or encounters a case of alleged or suspected abuse is not responsible for deciding whether or not abuse has occurred.  However, staff, CEEP members and volunteers do have a duty of care to the child or young person which means they must report any suspicions they may have.

In general there are 3 situations that staff, elected members and volunteers may need to respond to a concern or case of alleged or suspected abuse:

      Responding to a child or young person disclosing abuse, i.e. they make an allegation of abuse

      Responding to allegations or concerns about a member of staff, elected member or volunteer from your own observation or due to a complaint.

      Responding to allegations or concerns about any other person, i.e. parent, carer, other service user

The diagram below illustrates the basic response actions that should be followed in each of the above response situations.

3.3 Reporting Incidents

It is the duty of any member, or employee or volunteer to report any concerns about a child being subject to abuse, receive a disclosure or are aware of Members, or  colleagues behaving in an inappropriate manor.  All reports are confidential and will be handled in the same way and with respect to the person raising the concern regardless of the out come.

You should record in writing all the details that you are aware of and what was said using the child or young person’s own words, immediately.  In your record you should include the following:

a)      The date and time

b)      The child or young persons name, address and date of birth

c)      The nature of the allegation

d)      Your observations – e.g. a description of the child or young persons behaviour and physical and emotional state and a description of any visible injuries.

e)      Exactly what the child or young person said and what you said.  Record the child or young persons account of what has happened as close as possible.

f)       Sign and date what you have recorded.

Do not ask questions, other than the child or young persons name, address and date of birth.  Reassure the child or young person that they have done the right thing in telling you.


3.4  Confidentiality

Every effort should be made to ensure that confidentiality is maintained for all concerned.  Information should be handled and disseminated on a need to know basis only, i.e. Designated Person, Social Services, or Police. It is extremely important that allegations or concerns are not discussed, as any breach of confidentiality could be damaging to the child or young person, their family, those who are the subject of allegations and any child protection investigations that may follow.

Informing the parents of a child or young person of concerns you may have should be done in consultation with Social Services. Parents will not be informed if they are the subject of the allegation. Any individual against whom an allegation has been made has the right to be notified about the cause for concern.  This should be done in joint consultation with Social Services and the Police.  It is important that the timing of this does not prejudice the investigation.

Recorded information should be stored in a secure place with limited access to Designated Persons, in line with data protection laws (e.g. that information is accurate, regularly updated, relevant and secure). If enquiries arise from the public or any branch of the media, it is vital that all staff, elected members and volunteers are briefed so that they do not make any comments regarding the situation.  Staff, CEEP members and volunteers should make no comment and direct all enquiries to External Relations.

3.5  Photography

Staff, CEEP members and volunteers should be vigilant at all times regarding people using cameras or videos within CEEP activities and at events or activities which involve children and young people. Consent must be sought from parents when cameras and other image recorders are used to picture children and young people. Professional photographers or invitations to the press to cover CEEP activities, events and activities should be done through the guidelines.

Other guidelines are:

    Do not allow unsupervised access to children or young people or one to one photographic sessions.

    Do not allow photographic sessions outside of the activities or services, or at a child’s or young person’s home.

    The Child or young Person should be happy with having their picture taken

    Parents must be informed that photographs of their child or young person may be taken during CEEP activities or events, and parental consent forms need to be signed agreeing to this.  This must include information about how and where these photographs will be used

    The names of children or young people should not be used in photographs or video footage, unless with the express permission of the child or young person’s parent.

4.  Protection through Provision

4.1 Management committee must make an assessment of the following and update them on an annual basis:

         The extent to which people under their responsibility have contact with children and young people

         The risk to the safety of children and young people in specific activities or situations 

         The likelihood of lone workers encountering lone or young, vulnerable children or young people

5. The Role of the Designated Person

The designated person will be Manager responsible for children and young People. They will have the duty to ensure that this role is implemented. 

 

Where information is reported that a person has reasonable cause to suspect that a child is suffering or is at risk of suffering significant harm, or otherwise believed to be a child in need the concerns will be referred to Social Services by the designated person

 

 

Where the circumstances of the referral indicate the possible commission or attempted commission of a criminal offence, the matter will also be referred to the Police. This will enable the police and Social Services to consider jointly how to proceed in the best interests of the child.

 

In general the Designated Person:

  • Will keep the records of reports in a secure place,
  • Be responsible for making the referral to Social Services
  • Establish with the reporting person whether Parents’ permission should be sought. The code of practice states: Parents’ permission should normally be sought before discussing a referral about them with other agencies, unless permission seeking may itself place a child at risk of significant harm
  • Personal information about referrers, including identifying details, will only be disclosed to third parties (including subject families and other agencies) with the consent of the referrer.

Sources of information / support


Designated Person: Steven Naylor 

 

ChildLine - free helpline for children and young people in the UK. children and young people can call to talk about any problem www.childline.org.uk

Phone 0800 1111

 

NSPCC – Information for children and adults www.nspcc.org.uk/html/home/needadvice/needadvice.htm

Phone 0808 800 5000

 

Samaritans www.samaritans.org Phone 08457 909090



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Stanleys Youth and Community Centre
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