Children and young people have the right
to have fun and be safe in the services provided for them and the activities they choose to participate in.
All children and young people have the right to live their lives to the
fullest potential, to be protected, to have the opportunity to participate in and enjoy any activity and to be treated with
dignity and respect.
A. CHILD PROTECTION STATEMENT
CEEP is committed to ensuring that all children and young people are
protected and kept safe from harm whilst engaged in activities run by CEEP. CEEP will also safeguard the welfare of children and young people who use the services or who attend
activities within its venues, by protecting them from abuse.
CEEP recognises its responsibilities under the terms of the Children Act 2004, earlier
Children’s Acts and other relevant legislation to make arrangements for ensuring that its functions are discharged having
regard to the need to safeguard and promote the welfare of Children and young people.
This policy applies to all situations within the CEEP’s operation,
which could potentially involve children or young people, from young children running around in a reception area to home visits
where children or young people are present. Good Practice guidelines will be provided for staff, to protect Children and young
people and to protect staff from allegations of abuse and to reassure parents.
The policy affects every CEEP members, staff, volunteer and anyone working
on behalf of and/or representing CEEP.
CEEP recognises that:
The terms children or young person is used to refer to
anyone under the age of 18 years.
The term parent is used as a generic term to represent
anyone with legal parental responsibility.
The terms CEEP members, staff and volunteers is used to
refer to employees, volunteers and anyone working on behalf of and/or representing CEEP: this includes temporary, agency and
All children and young people irrespective of their age,
class, religion, culture, disability, gender, ethnicity or sexual preference have the right to protection.
C. THE AIMS OF THE POLICY
CEEP accepts the moral and legal responsibility
to: implement procedures, to provide a duty of care for children and young people, safeguard their well being and protect
them when they are engaged in services organised and provided by CEEP or when they come into contact with CEEP staff, those on work experience, CEEP members and volunteers.
CEEP aims to do this by:
Raising an awareness and
beyond of the “duty of care” relating to children and young people and actively encourage good practice amongst
all staff, CEEP members and volunteers.
Creating a safe and healthy
environment within all its services, avoiding situations where abuse or allegations of abuse may occur.
Respecting and promoting
the rights, wishes and feelings of children and young people. Listening to children
and young people, minimising dangers and working closely with other agencies.
Recruiting, training, supervising
and supporting staff, CEEP members and volunteers who work with children and young people to adopt best practice to safeguard
and protect children and young people from abuse, and themselves against false allegations.
Staff and volunteers who work with children and young people will be subject to the appropriate level Criminal Records
Responding to any allegations
appropriately and implementing the appropriate disciplinary and appeals procedures.
Requiring staff, CEEP members
and volunteers to adopt and abide by the Child Protection Policy together with
Procedures and Good Practice Guidelines that may be published from time to time.
Action to achieve these aims:
1. The general safety and well being of children and young people will be promoted within all aspects of CEEP and
Good Practice Guidelines developed so that good working practices are maintained.
2. Training will be given to staff, CEEP members and volunteers on Child Protection Procedures and Good Practice and
further training to enable them to recognise the potential signs and indicators of abuse and to improve good practice.
3. Procedures will be provided for staff, elected members and volunteers describing
the actions they should take if they have concerns or encounter a case of alleged or suspected child abuse. So that they will be confident and able, to record and respond incidents following the
procedures of CAF (Common Assessment Framework).
4. Assessment processes to ensure management committee are aware of the extent to which people under their responsibility
have contact with children and young people and an assessment of risk to the safety of children and young people in specific
activities or situations
1. THE PROMOTION OF THE SAFETY OF CHILDREN AND YOUNG PEOPLE
CEEP recognises its staff could have the potential
to abuse children or young people. CEEP will therefore ensure that unsuitable people are prevented from working with children
and young people.
CEEP will also display telephone
numbers and information to enable young people to have access to support e.g. Child line
1.1 Recruitment and Selection
The following procedures will be
adhered to for the safety of children and young people: ‑
· All staff with access to children and young people whether voluntary or paid
must provide at least two references, which must be received and accepted as satisfactory to CEEP before employment commences. One referee must be current, or if the applicant is not employed, the most recent
· References must cover the last three years of employment and if in education
be provided by the course tutor. Referees must be previous employers, not friends
and must not be related to the applicant.
· All new staff with access to children and young people are to be advised
that CEEP will require them to complete pre‑employment CRB (Criminal Records Bureau) checks.
· Confirmation of employment will be subject to the receipt of necessary clearance.
· Existing staff who have changed jobs and in the opinion of the Line Manager
/ Personnel, new duties bring them into contact with young people must complete CRB checks.
· CRB disclosures should al least be renewed every 3 years
· Where applicable, all appointments that involve substantial contact with
children and young people, both paid and voluntary, will be subject to a probationary period and will not be confirmed unless
the Line Manager is confident that the applicant can be safely entrusted with children and young people.
It will be made clear to applicants
that have a substantial contact with Children and young people that the position is exempt from the provisions of the Rehabilitation
of Offenders Act 1974.
When CEEP offers a work experience placement to students, management committee has a responsibility
for their health, safety and welfare. Under health and safety law, these students will be regarded as employees.
1.3 Use of Contractors
CEEP and its staff, members and
volunteers should take care that contractors doing work on behalf of the CEEP are monitored appropriately. Any contractor
or sub-contractor, engaged by CEEP in areas where workers are likely to come into contact with children and young people,
should have a similarly robust Child Protection Policy, or failing this, must
comply with the terms of this policy.
Contractors will be monitored by
the management committee for the contract and record the degree of compliance with this policy.
2. INDUCTION AND TRAINING
will be given to enable staff, elected members and volunteers to recognise their responsibilities with regard to their own good practice
and the reporting of suspected poor practice and concerns or allegations of abuse and to inform members of staff of expected
conduct and situation to avoid in order to protect themselves from allegations.
This will include
· All staff will receive an introduction to this policy.
· All staff with some possible contact with children and
young people will receive follow up training on best practices
· Staff who regularly come in contact with children and young
People will attend appropriate Child Protection training on a regular basis
· The designated person and Children and Young Peoples Team
will attend training and update training on an annual basis
These procedures inform staff, members and volunteers of what actions they should take if they have
concerns or encounter a case of alleged or suspected child abuse, i.e. response actions. The procedures apply to all CEEP
staff, CEEP members and volunteers.
3.1 Responding To Concerns
and Allegations: General Procedures
It is important that all staff, elected members and volunteers are aware that the first person that
has concerns or encounters a case of alleged or suspected abuse is not responsible for deciding whether or not abuse has occurred. However, staff, CEEP members and volunteers do have a duty of care to the child or
young person which means they must report any suspicions they may have.
In general there are 3 situations that staff, elected members and volunteers may need to respond to
a concern or case of alleged or suspected abuse:
Responding to a child or young person disclosing abuse,
i.e. they make an allegation of abuse
Responding to allegations or concerns about a member of
staff, elected member or volunteer from your own observation or due to a complaint.
Responding to allegations or concerns about any other
person, i.e. parent, carer, other service user
The diagram below illustrates the basic response actions that should be followed in each of the above
3.3 Reporting Incidents
It is the duty of any member, or employee or volunteer to report any
concerns about a child being subject to abuse, receive a disclosure or are aware of Members, or colleagues behaving in an inappropriate manor. All reports
are confidential and will be handled in the same way and with respect to the person raising the concern regardless of the
You should record in writing all the details that you are aware of and what was said using the child
or young person’s own words, immediately. In your record you should include
a) The date and time
b) The child or young persons name, address and date
c) The nature of the allegation
d) Your observations – e.g. a description of the
child or young persons behaviour and physical and emotional state and a description of any visible injuries.
e) Exactly what the child or young person said and what
you said. Record the child or young persons account of what has happened as close
f) Sign and date what you have recorded.
Do not ask questions, other than the child or young persons name, address and date of birth. Reassure the child or young person that they have done the right thing in telling
Every effort should be made to ensure that confidentiality is maintained
for all concerned. Information should be handled and disseminated on a need to
know basis only, i.e. Designated Person, Social Services, or Police. It is extremely important that allegations or concerns
are not discussed, as any breach of confidentiality could be damaging to the child or young person, their family, those who
are the subject of allegations and any child protection investigations that may follow.
Informing the parents of a child or young person of concerns you may
have should be done in consultation with Social Services. Parents will not be informed if they are the subject of the allegation.
Any individual against whom an allegation has been made has the right to be notified about the cause for concern. This should be done in joint consultation with Social Services and the Police. It is important that the timing of this does not prejudice the investigation.
Recorded information should be stored in a secure place with limited
access to Designated Persons, in line with data protection laws (e.g. that information is accurate, regularly updated, relevant
and secure). If enquiries arise from the public or any branch of the media, it is vital that all staff, elected members and
volunteers are briefed so that they do not make any comments regarding the situation.
Staff, CEEP members and volunteers should make no comment and direct all enquiries to External Relations.
Staff, CEEP members and volunteers should be vigilant at all times regarding
people using cameras or videos within CEEP activities and at events or activities which involve children and young people.
Consent must be sought from parents when cameras and other image recorders are used to picture children and young people.
Professional photographers or invitations to the press to cover CEEP activities, events and activities should be done through
Do not allow unsupervised access to children or young people or one to one photographic
Ø Do not allow photographic sessions
outside of the activities or services, or at a child’s or young person’s home.
Ø The Child or young Person should
be happy with having their picture taken
Ø Parents must be informed that photographs
of their child or young person may be taken during CEEP activities or events, and parental consent forms need to be signed
agreeing to this. This must include information about how and where these photographs
will be used
Ø The names of children or young people
should not be used in photographs or video footage, unless with the express permission of the child or young person’s
4. Protection through Provision
4.1 Management committee must make an assessment of the following and update them
on an annual basis:
The extent to which people under their responsibility have contact with children and young people
The risk to the safety of
children and young people in specific activities or situations
The likelihood of lone workers
encountering lone or young, vulnerable children or young people
5. The Role of the Designated
The designated person will
be Manager responsible for children and young People. They will have the duty to ensure that this role is implemented.
Where information is reported
that a person has reasonable cause to suspect that a child is suffering or is at risk of suffering significant harm, or otherwise
believed to be a child in need the concerns will be referred to Social Services by the designated person
Where the circumstances of
the referral indicate the possible commission or attempted commission of a criminal offence, the matter will also be referred
to the Police. This will enable the police and Social Services to consider jointly how to proceed in the best interests of
In general the Designated Person:
keep the records of reports in a secure place,
responsible for making the referral to Social Services
with the reporting person whether Parents’ permission should be sought. The code of practice states: Parents’
permission should normally be sought before discussing a referral about them with other agencies, unless permission seeking
may itself place a child at risk of significant harm
information about referrers, including identifying details, will only be disclosed to third parties (including subject families
and other agencies) with the consent of the referrer.
Sources of information / support